Charter of the Campus Art Advisory Committee

Section 1. Establishment and Source of Authority.

The Campus Art Advisory Committee (hereinafter, Advisory Committee) is hereby established as an agency advisory to the Buildings and Grounds Committee and to the Chancellor of The University of North Carolina at Chapel Hill (hereinafter, the University).

Section 2. Organization.

a. Membership and voting.The Advisory Committee shall be comprised of nine regular voting members and five non-voting ex officio members.

b. Composition and terms, regular members. The Advisory Committee shall have the following ten regular members:

1. Chair of the Buildings and Grounds Committee;
2. Chair of the Art Department (or his or her designee from the Department of Art faculty);
3. Member of the faculty of the Art Department for a term of three years appointed by the Chair of the Department of Art;
4. Director of the Ackland Art Museum (or his or her designee from the Ackland staff);
5. Three faculty or staff members elected by the Buildings and Grounds Committee for terms of three years (with staggered initial terms); and
6. Two students elected by the Campus Art Advisory Committee for terms of one year. An additional student member may be elected as an alternate member to serve in the absence of one of the two regular student members.
7. Director of Arts Everywhere (or his or her designee)

The Chair of the Buildings and Grounds Committee shall annually solicit recommendations and advice for faculty and/or staff appointments and annually submit a slate of proposed appointment(s) for approval by the Buildings and Grounds Committee. Members of the Buildings and Grounds Committee are eligible for election to the Advisory Committee. All members elected by the Buildings and Grounds Committee shall be presented to the Chancellor for confirmation. Each regular elective term shall begin on 1 September of the year in which the election occurs and end on 31 August of the appropriate year. A vacancy occurring before the expiration of a regular term shall be filled in the same manner as the original appointment and the person so appointed shall serve for the remainder of that term. Any member may be elected to serve successive terms.

c. Composition, non-voting ex officio members. The Advisory Committee shall have the following four non-voting ex officio members:

1. Provost (or his or her designee);
2. Vice Chancellor of Finance and Administration (or his or her designee);
3. University Architect; and
4. Facilities Planning landscape architect

d. Chair. Chair of the Advisory Committee shall be elected by the Advisory Committee from its membership for a term of three years.

e. Quorum. A majority (6) of the ten regular voting members shall constitute a quorum of the Advisory Committee.

f. Staff. The Office of the Executive Director of the Facilities Planning and Design shall provide primary staff assistance required by the Advisory Committee. The Advisory Committee is authorized to consult such outside experts as deemed appropriate by the Committee.

Section 3. Functions of the Advisory Committee

a. Role. The Advisory Committee shall be a body advisory to the Buildings and Grounds Committee and to the Chancellor, and shall have no policy-making or administrative authority.

b. Duties.The Advisory Committee shall advise the Chancellor on: (1) the appropriateness for acceptance or acquisition for permanent or long-term display by the University of each proposed new work of public art, and (2) matters related to the University’s existing collection of public art, including its maintenance, relocation, and deaccession or decommissioning. The Advisory Committee shall advise the Buildings and Grounds Committee with respect to the location of works of public art. The Advisory Committee shall provide advice on such other matters related to public art as may be referred to the committee by the Chancellor or the Buildings and Grounds Committee.

“Public art” is defined as a work of art that is sited in a public space on the University campus and meant to be experienced by the members of the University community or the general public (including exterior works of art and interior works of art meant to be seen from the exterior of buildings). “Long-term display” means display for a period of ninety days or more.

The review authority of the Advisory Committee shall not extend to any work of art sited in or acquired by, or lent to the Ackland Art Museum or Alumni Sculpture Garden, or to any work of art acquired by any unit of the University for display within a building assigned wholly or in part to that unit for its use, unless requested by such units. In circumstances where the Ackland Art Museum acquires or is lent art that is located beyond the museum site, the museum will bring the proposed site to the Advisory Committee for review.

c. Procedure. Prior to the acceptance by the University of any work of public art as defined above, the proffered or proposed work of art shall be presented to Advisory Committee for review and comment. The Advisory Committee shall examine the work of public art, preferably in the form of a detailed sketch or model if it is to be a new creation, and shall advise the Chancellor whether, in the opinion of the Advisory Committee, the work of public art should be accepted and displayed. The Advisory Committee shall make recommendations to the Buildings and Grounds Committee regarding the location of these works of public art. The Buildings and Grounds Committee shall consider the advice of the Advisory Committee and make its own recommendation regarding location of public art to the Chancellor. The final decision with respect to the acceptance and display of a work of public art shall be made by the Chancellor.

d. Factors for consideration by Advisory Committee. In its review of proposed acquisition, acceptance, and display of works of public art, the Advisory Committee shall consider each of the following factors:

1. Whether the work of public art furthers the overall identity of the campus and enhances the existing public art collection.
2. Whether the work of public art is of high quality.
3. Whether the work of public art is appropriate for public display on campus.
4. Whether the work of public art is durable.
5. Whether the work of public art is safe and non-hazardous.
6. Whether adequate provisions and funding (such as an endowment) have been made available for site preparation, installation, lighting, security, theft and damage protection, liability, and maintenance of the work of public art.
7. Whether there are particular locations especially suitable or unsuitable for siting the work of public art.

e. Factors for consideration by Buildings and Grounds Committee. In its review of the location and installation of works of public art, the Buildings and Grounds Committee shall give due consideration to the relationship of the work with its surroundings, including existing and potential buildings, circulation patterns, and campus grounds.

f. Educational program. The Advisory Committee and the Buildings and Grounds Committee shall develop and present to the Chancellor an educational program on these policies and procedures that can be regularly presented to those in the University community who are in positions that may propose public art acquisition or who may be approached with proposed gifts of public art. An emphasis of this educational program shall be the timely provision of information to potential donors regarding the necessity of adherence to this review policy and the need for early consultation prior to any gifts or acquisition.

Section 4. Meetings

The Advisory Committee shall meet on an ad hoc basis on call of its chair or of the chair of the Buildings and Grounds Committee:

Section 5. Effective Date

This charter shall be effective May 2007

Revised by the committee, February 21, 2017

Revised by the committee, November 12, 2020