Faculty Commons, Campus Y
Anne Queen Faculty Commons Facility Use Policy
Responsibility for the AQFC has been assigned to the Office of Faculty Governance (OFG). The OFG will manage use during daytime, weekday hours. OFG has delegated to the Campus Y management of use of the space during evening and weekend hours. To the degree possible, the room will be kept free from reserved use until 1:30 p.m. each day so as to assure its availability for informal get-togethers and impromptu use by faculty members.
The AQFC is available for reserved use according to joint OFG and Campus Y guidelines regarding appropriate use of the room, reservations, furnishings, food service and special equipment. All organized use of the facility must be approved by either the OFG or the Campus Y, depending on the hours of use, and conducted in accordance with the policies stated below. Check the room’s availability below.
- Daytime/Weekday Reservations (Events beginning between 1:30 and 5:00 p.m.): The ACFQ is available for faculty-oriented meetings or programs organized by faculty members, administrators, faculty organizations, or academic or administrative units of the University of North Carolina at Chapel Hill. Reservation requests must be received at least three days in advance of the event. Check the room’s availability before sending the reservation form.
- Fill out the online reservation form and we will contact you.
- Events beginning after 5:00 p.m. and weekend reservations: During evenings and weekends, the ACFQ is available to be reserved for meetings, performances, programs, or gatherings for any University-affiliated group (including student groups) approved by the staff of the Campus Y. Reservation requests must be received at least one week in advance.
A responsible representative of the organization or event sponsor must be present at the AQFC throughout the event and must supervise after-event cleanup. The organizer is responsible for meeting caterers during set up and ensuring the removal of food from the building at the conclusion of the event. Failure to remove food items will incur a charge to the responsible department for staff time.
OFG and Campus Y have established a standard furniture setup for AQFC. Users may change the arrangement of the furniture, but must not move the rugs. Additionally, furniture is not to be removed from the room. Additional furniture may not be taken from other rooms in the Campus Y building. Users must return all furniture to the standard setup immediately after their event concludes.
Faculty members and colleagues with whom they are meeting are welcome to bring individual food and drinks into the room during weekday hours and are responsible for cleaning up after use. For more organized events, catering including finger foods and beverages is allowed. Sit-down dinners are not permitted.
The campus-wide Guidelines for Serving Alcohol at University-Sponsored Events governs the use of alcohol in the AQFC. No alcohol is permitted in the space before 5:00 p.m. on weekdays. With advance permission of the appropriate vice chancellor, alcohol may be served at other times at invitation-only, private functions at which guests under age 21 are not expected. Please see the university alcohol policy for further information.
There is no sound amplification or projection equipment built into the room and no technical assistance available. There is also no kitchen space available for the use of caterers. It is the responsibility of the event sponsor to arrange for any outside equipment, furniture, or materials needed. Outside equipment does not include items or pieces of furniture from other rooms in the Campus Y building. Additional seating is available by request from Facilities Services and must be removed by the end of the reservation period. The Campus Y will not be responsible for storing furniture before or after events.
At the discretion of the OFG or the CY, an advance walk-through may be required if special features are proposed. Users are expected to take care that the room and its furnishings are not damaged as a result of such special features. It is the responsibility of the event sponsor to arrange for outside equipment, furniture, materials, etc., to be removed before 8:00 a.m. the next business day.
Any event that involves dancing in street shoes requires special protection for the affected floor area such as a canvas ground cloth.
No item, artwork, poster, flier, or document is to be attached to interior walls, doors, fixtures, windows, trash cans, building exteriors, stairway railings, elevator walls, floors, grounds, or ceilings. No existing artwork can be removed.
Users are responsible for cleaning up after their events. Please remove all trash, boxes, and all other items brought into the room, wipe down the tables, and return all furniture to its original configuration. Trash should be carried out to the dumpsters in the parking lot behind the Y. If the condition of the room is unsatisfactory after your use, you may forfeit subsequent use privileges or have your department billed for the cost of cleaning and/or restoration.
Doors must be shut and locked following evening and weekend events.
There is no parking available at the Campus Y. Please contact the Special Events Parking office with UNC DPS at 919-962-4424 to make the necessary parking arrangements for your guests.
Publicity of Events
When publicizing your event, please indicate that it will take place in the Anne Queen Faculty Commons at the Campus Y.